Parrot Society of New Zealand Inc.

 

Rules

 

1.0  NAME 

1.1 The name of the Society shall be “Parrot Society of New Zealand (Incorporated)”, Headquarters in Auckland. 

2.0 OBJECTS 

2.1 To actively promote and support the breeding of parrots in New Zealand. 

2.2 GOALS:  

i.            To produce a high quality magazine containing information relevant to the keeping and breeding of Parrots. 

ii.           To actively encourage the breeding of every New Zealand owned Parrot. 

iii.          To obtain positive annual trends in the numbers of Parrots in New Zealand through breeding. 

iv.         To liaise constructively with Government and non-Government bodies on all aspects affecting the keeping and breeding of Parrots. 

v.           To promote and coordinate membership activities including, but not restricted to, aviary visits – local and overseas, conventions and fundraising activities.

vi.      To promote the activities of the Parrot Society and to increase membership annually. 

vii.     To provide professional advice to members on aspects pertaining to the keeping and breeding of Parrots. 

2.3 DEFINITION OF PARROTS 

2.3.1 For the purpose of this Society, a parrot is defined as any bird detailed in Joseph M. Forshaw’s PARROTS OF THE WORLD, together with their multi-colour mutations. 

3.0 MEMBERSHIP 

3.1.1 The Society shall consist of Ordinary members, Partnerships Life Members and Honorary members. 

3.1.2 A Partnership is to cover an individual family and defined as comprising one ordinary member plus partners’ within that family. The names of all the members of the partnership are to be registered with the Executive at the time of applying for membership and updated on each subsequent membership renewal form. Approval of a partnership is at the discretion of the Executive.  

3.1.3 Each registered member of a partnership is entitled to all of the privileges available to ordinary members including eligibility to vote. 

(Limited to 2 votes per partnership) at Society’s meetings except that only one copy of each issue of the Society’s magazine will be available to a partnership. 

3.1.4 All applications for membership must be forwarded to the Executive for consideration. Membership will be granted at the discretion of the Executive. 

3.2 On the recommendation to the executive committee who can recommend as a mark of esteem and in recognition of outstanding service to the Society a person whether a member or not of the Society may be elected a Life Member by a majority vote at an Annual General meeting of the Society. 

3.3 Honorary members shall be restricted to six in number. They shall be elected at the Annual General Meeting of the Society from individuals who have rendered conspicuous service to the Society or to aviculture generally. They shall not be liable to pay an entrance fee or annual subscription. 

3.4 The Executive has the power to cancel the membership of any member; such member shall have the right of appeal to the next Executive meeting of the Society. 

3.5 A member desiring to resign shall notify such a desire to the Secretary before the 1st May, otherwise he/she shall be liable for the succeeding year(s) subscription, but no such resignation shall relieve any members from the payment of any subscription or other monies due or payable by him/her at the time of such resignation. 

3.6 The annual subscription is due on the anniversary of the member/s joining date. The annual subscription shall be set by the Executive at their discretion. Any members of the Society whose sub is three (3) months in arrears shall automatically cease to be a member or officer of the Society or Executive. 

3.7 Cancellation of membership shall not free any person from liability for payment of all subs due to the Society up to the date he/she ceased to be a member. 

3.8 A member convicted of a criminal offence relating to aviculture at any time after the incorporation of this Society, will not be eligible to serve on the Executive for a period of two (2) years and thereafter at the discretion of the Executive. 

3.9 The Executive has the right to refuse membership of the Society of any person who has a criminal conviction relating to aviculture. 

 

4.0 MEETINGS 

4.1 Annual General Meetings shall be held no later than July 31st of each year on a date and at such time and place as the Executive Committee may fix. The business of such Annual General Meetings shall be to receive and consider the annual statement of accounts, the report of the Executive Committee and any matters incidental thereto, to receive the results of the ballot for the election of officers for the ensuing year and to transact any other business which may be brought forward by the Executive or which lies within the objects of the society or is provided to have been done by the Society Rules. All other meetings of the Society shall be called Ordinary General Meetings. 

4.2 Every question submitted to a meeting may be decided by a show of hands or any member may prior to the submission of the question call for a poll. In the case of an equality of votes the Chairman shall have a casting vote in addition to his/her vote as a member. Any member may appoint any other member to vote on his/her behalf by giving him/her a proxy in writing available for such meeting only and such proxy shall be produced to the Chairman of the meeting at which the vote is to be recorded. A declaration by the Chairman of the meeting that a resolution has been carried or not carried and an entry to that effect in the book of proceedings of the Society shall be conclusive proof of the fact. 

4.3 Four (4) members personally present shall form a quorum at all Executive Meetings. Twenty members personally present shall form a quorum at all Ordinary, Extraordinary, and Annual General Meetings. No business shall be transacted at any meeting unless a quorum of members is present. 

4.4 Any seven (7) or more members may be a requisition in writing require that the Executive Committee call an Extraordinary General Meeting providing such requisition shall be delivered to the office of the Society and shall state the object of the meeting proposed to be called, and no other business shall be taken except that of which notice has been duly given. 

4.5 In case the Executive committee, for fourteen (14) days after the delivery of such requisition, fail to convene an Extraordinary General Meeting within twenty eight (28) days from the time of delivery, the requisitionist or majority of them may themselves convene a meeting to be held not later than seven (7) weeks after the date of such delivery. 

4.6 Fourteen (14) clear days’ notice specifying the place, day, and hour of a meeting, and, except for Ordinary Meetings, as the purpose for which it is held shall be given by notice sent by e-mail or post. Whenever any meeting is adjourned for twenty-one (21) days or more at least seven (7) days’ notice of the place and hour of such adjourned meeting shall be given in like manner. 

4.7 The accidental omission to give or non-receipt of any notice to or by any of the member shall not invalidate any resolution passed at the meeting to which the notice related. 

4.8 If within half an hour of the time appointed for the meeting a quorum is not present, the meeting if convened on the requisition of members shall be dissolved. In any case, it shall stand adjourned to the same day in the following week at the same time and place, and if at such adjourned meeting a quorum is not present it shall be adjourned sine die. 

4.9 The Chairman may, with the consent of the meeting, adjourn any meeting from time to time from place to place but no business shall be transacted at any adjourned meeting other than business left unfinished at the meeting from which the adjournment took place, and no adjournment shall be for a longer period than sixty (60) days. 

 

5.0 OFFICERS

5.1 The officers of the Society shall be Patron, President, Secretary, Treasurer, Editor and six (6) other executives to carry out such functions as special projects, services, professional services and photography. The Executive also has the power to co-opt as necessary. 

5.2 All members of the Society including the Executive Committee shall be elected annually by means of ballot. 

5.3 At the first committee meeting of the financial year the Committee shall vote one of the Executive officers to be the Vice President. 

5.4 The Society may, in an Extraordinary General Meeting remove any member of the Executive Committee or officer of the Society before the expiry of his/her period of office and appoint another person in his/her stead. The person so appointed shall hold office until the next annual General Meeting. Any casual vacancy occurring  in the Officers or Executive committee may be filled up by the Executive Committee but any person so chosen shall retain his/her office only until the next Annual General Meeting of the Society. 

5.5 The management of the Society shall be vested in the Executive committee, four (4) shall form a quorum. 

 

6.0 EXECUTIVE COMMITTE 

6.1 The Executive Committee shall elect one (1) of its members as Chairman who shall preside at all meetings of the Committee. The committee shall meet at least four (4) times a year. All matters coming before the Executive Committee shall be decided by a vote of the members present. Any resolution may be carried by a base majority. 

The Chairman shall have a casting vote. 

6.2 The Executive Committee shall have vested in it all executive functions and shall be empowered to make rules and regulations for the conduct of its business as it may deem desirable provided that they do not conflict with any of the rules of the Society and shall have power to do all things which the Society is empowered to do by the Incorporated Societies Act, 1908, or rules made there under or these rules save where otherwise expressly provided that such things shall be done by the Society at a General Meeting. 

(a) To enter into all such negotiations, contracts and agreements and rescind and vary and execute and do all such acts, deeds, matters and things in the name and on behalf of the Society as they may consider expedient for or in relation to any of the matters aforesaid or otherwise for the purposes of the Society. 

(b)To apply the income of the society in any such manner as they think most conductive to forwarding the objects of the Society and at its discretion to invest any accumulated funds of the Society in such trustee investments as they may think fit. 

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7.0 ACCOUNTS 

7.1 The Treasurer shall collect all funds and bank them to the credit of the Society and keep the accounts for the Society and present a balance sheet at each Annual General Meeting of the Society. Any banking account or accounts of the Society shall be operated on by the aforesaid Treasurer and the Chairman of the Executive Committee. The Treasurer shall pay all accounts properly payable by the Society as and when they become due, but before doing so shall have such accounts signed as correct by a member of the Executive. A statement of all payment made shall be submitted to the next meeting of the Executive. 

7.2 No member or person who is associated with a member of the organisation shall derive any income, benefit or advantage from the organisation where they can materially influence the payment of the income, benefit or advantage. The exceptions are where it is derived:

(a)  Professional services to the organisation carried out in the course of business that are charged at a rate that is not greater than current market rates

(b) Interest on money lent at a rate that is not greater than the current rate

7.3 The accounts of the Society shall be presented to the Annual General Meeting. 

7.4 The financial year of the Parrot Society of New Zealand is to be from June1 to May31. 

 

8.0 RULES 

8.1 These rules shall only be added to, altered or rescinded by a resolution passed at an Extraordinary General Meeting specially called for that purpose. 

8.2 Notice shall be given in writing addressed to the Secretary and left at the office, of any proposed amendment or repeal or addition to the Rules. An Extraordinary General Meeting shall be called to consider the matter of such notice and at least fourteen (14) clear days’ notice of such meeting shall be given to the members by circular containing a copy of such proposed alteration sent to the last known address of each member.

8.3 Inland Revenue must approve any addition to or alteration of the aims/objects, payments to the member’s clause 7.2 or the winding up clause 10.1. The provisions and effect of this clause shouldn’t be removed from this document and shall be included and implied into any document that replaces this document.

 

9.0 MAGAZINE 

9.1 Every ordinary member of the Society shall be entitled to receive the magazine of the Parrot Society of New Zealand. Each partnership will receive a single copy only of each issue of the magazine.  Provided that any ordinary member or partnership subscription is not paid by the first day of September shall only be entitled to receive such numbers of the magazine as are issued subsequently to the date upon which such subscription is received by the Treasurer of the Parrot Society of New Zealand.  

 

10.0 WINDING UP 

10.1 If, upon winding-up or dissolution by the Register of the Society there remains, after the satisfaction of all the debts and liabilities of the Society, any assets whatsoever, this same shall not be paid to or distributed amongst the members of the Society but shall be given or transferred to some other Society or Association having its objects as nearly as may be similar to the objects  of the society at or before the time of the winding up or dissolution by the Registrar, to be determined by a majority of members of the Society. 

 

11.0 BRANCH OPERATIONS 

11.1 The Society will allow the formation of Branches. 

11.2 A Branch must operate under the rules provided by the Parent Body. 

 

12.0 COMMON SEAL 

12.1 The Society shall have a Common Seal which shall be kept in the custody of the Secretary. The said Common Seal shall be affixed to any instrument by the Secretary in the presence of at least two (2) members of the Executive Committee and the Secretary or the President pursuant to a resolution of the said Executive Committee. 

 

REGISTERED:  3rd August 2015 

 

Amended 16th July 2016      

 

Amended 7th Oct 2017

 

Amended 20th July 2019